Why Aged Care Facilities need a Computerised Maintenance Management System (CMMS)?
Aged care facilities may need a Computerised Maintenance Management System (CMMS) to help manage the maintenance and upkeep of their buildings, equipment, and vehicles. Some reasons for why aged care facilities may need a CMMS include:
- Safety and Compliance: Aged care facilities have to comply with strict safety and health regulations, and failure to do so can result in penalties and fines. A CMMS can help facilities schedule and track preventive maintenance tasks, which can help to ensure compliance with these regulations.
- Equipment Maintenance: Aged care facilities often have specialised equipment, such as medical devices, that require regular maintenance to ensure they are safe and reliable. A CMMS can help facilities schedule and track these maintenance tasks and maintain records of all maintenance activities for future reference.
- Cost Savings: A CMMS can help facilities to reduce maintenance costs by identifying areas where costs are high and identifying solutions for these areas. Additionally, tracking inventory can help facilities reduce the amount of spare parts they need to keep in stock, which saves on inventory costs.
- Improved Asset Management: By having a system in place that records the entire lifecycle of an asset, it can be used to make data-driven decisions on replacement or repair, which will save cost in the long run.
- Increased efficiency and productivity: A CMMS can automate many of the tasks involved in maintenance operations, which can help facilities to work more efficiently and allocate resources more effectively.
- Improved communication and reporting: A CMMS can provide real-time reporting and analytics, which helps managers to monitor the performance of their maintenance operations, identify areas for improvement, and make better-informed decisions.
Overall, a CMMS can help aged care facilities maintain the safety, compliance and longevity of their buildings, equipment, and vehicles, ultimately enhancing the quality of care for the aged people.
Computerised Maintenance Management Systems (CMMS) typically includes several modules that can be used to manage maintenance operations in aged care facilities. Some commonly used CMMS modules in aged care facilities include:
- Work order management: This module allows users to create, track, and close work orders for maintenance tasks. It also provides a way to assign tasks to specific individuals or teams, and to set priorities for each task.
- Preventive maintenance: This module allows facilities to schedule and track preventive maintenance tasks for their equipment and systems, such as regular inspections and calibrations. It can also help facilities to plan for necessary replacements and upgrades.
- Asset management: This module provides a way to track and manage all of the assets within a facility, including equipment, vehicles, and buildings. It can also include information about warranties, insurance and compliance records.
- Inventory management: This module helps to track inventory levels, usage, and reordering information for spare parts and supplies. it can help facilities reduce inventory costs by identifying overstocking or understocking of parts.
- Reporting and analytics: This module provides real-time reporting and analytics on key performance indicators (KPIs) like labour hours, maintenance costs, equipment downtime, and more, which can help facilities to monitor the performance of their maintenance operations and identify areas for improvement.
- User management: This module allows facilities to manage users, roles and access control. It helps to ensure that the right people have access to the right information and can do the right tasks with the right permissions.
- Safety Compliance: This module can help facilities schedule, track, and document safety compliance checklists and audits. This can be very useful in maintaining compliance with safety regulations and industry standards, such as fire safety, electrical safety, and equipment safety.
With these modules in place, CMMS can help an aged care facility manage all the maintenance operations efficiently and effectively while ensuring the safety, compliance and longevity of their equipment, buildings, and vehicles.
